Grant Funding and Expenses Policy
Your letter of offer explains the scope, the time frame and the level of funding support we have provided for you. Application for reimbursement of expenses, up to your limit, can be made at any time during your time frame.
To claim reimbursement for your expenditure, please send your liaison officer copies of receipts for relevant expenses as detailed below.
Coaching & Mentoring Fees
Expenses should be submitted using the "Expenses Reimbursement Request" form provided with your letter of offer, together with your supporting progress report.
Expenses incurred outside the agreed scope and time frame or above the agreed levels will only be considered by prior arrangement.
Please note - Invoices or receipts are necessary for all claims (except Mileage) – No Receipts, No Payment – No Excuses
Revised 16 October 2018
To claim reimbursement for your expenditure, please send your liaison officer copies of receipts for relevant expenses as detailed below.
Coaching & Mentoring Fees
- A copy of an invoice is required identifying the Name of your Coach or Mentor providing the service. If a company provides these services the name of your Coach or Mentor must be identified within the invoice.
- A copy of an itemised studio invoice is required.
- A copy of an itemised venue invoice is required.
- Competition Entry fees - a copy of a receipt/invoice for the entry to the event is required.
- Accommodation - a copy of a receipt/invoice is required. Funding covers accommodation up to a 3 star/ travel lodge grade of hotel. Where a room is shared with one or more persons not receiving our funding support only a proportional claim may be made. For example if two persons share a room and only one is funded, only half the room cost may be claimed.
- Train Travel- a copy of a receipt/invoice is required. Funding covers travel costs up to standard class travel.
- Flights – a copy of a receipt/invoice is required. Funding covers flight costs up to economy class travel.
- Car Mileage – a claim for petrol mileage (based on a Google Map mileage) is required payable at HMRC advisory fuel rates itemised here.
- Subsistence and meals – are not included within any of our funding support programmes
- A copy of an invoice is required identifying the Name of any Actors, Dancers, Singers, Directors, Stage Managers and Musicians supported during Auditions and Rehearsals. If a company provides these services the name of your Actors, Dancers, Singers, Directors, Stage Managers or Musicians must be identified within the invoice. People costs may be claimed for any individuals who are 13-30 and reside* within Northamptonshire, Leicestershire or Rutland.
- A copy of an itemised venue invoice is required.
Expenses should be submitted using the "Expenses Reimbursement Request" form provided with your letter of offer, together with your supporting progress report.
Expenses incurred outside the agreed scope and time frame or above the agreed levels will only be considered by prior arrangement.
Please note - Invoices or receipts are necessary for all claims (except Mileage) – No Receipts, No Payment – No Excuses
Revised 16 October 2018
