How to Make a Claim
This page explains how Travers Members should claim reimbursement of approved costs under their grant. It summarises the key points from our Grant Funding Guide.
1. Who can make a claim?
You can make a claim if:
2. When to claim
3. What you can claim for
The scope of your grant – including what you can and cannot claim for – is set out in your Letter of Offer and the Grant Funding Guide.
You should only submit claims for items that fall clearly within this agreed scope, within your funding dates, and up to your grant limit.
4. What evidence must you provide
For every claim, you must attach clear evidence:
5. How to complete your Expenses Reimbursement Request?
Every claim must use our Expenses Reimbursement Request form.
On the form, you must:
6. How to submit your claim?
7. How to claim outside your agreed scope or limits?
If you need to claim:
8. Summary
1. Who can make a claim?
You can make a claim if:
- You have received a current grant offer from The Travers Foundation.
- The costs you are claiming:
- fall within the agreed scope of your award,
- were incurred within your six-month funding period, and
- do not exceed the total value of your grant.
2. When to claim
- You should submit an Expenses Reimbursement Request every two months during your funding period.
- Claims must be emailed by the first Tuesday of the month to be processed in that month. Claims received after this will be processed the following month.
3. What you can claim for
The scope of your grant – including what you can and cannot claim for – is set out in your Letter of Offer and the Grant Funding Guide.
You should only submit claims for items that fall clearly within this agreed scope, within your funding dates, and up to your grant limit.
4. What evidence must you provide
For every claim, you must attach clear evidence:
- Invoices or receipts for each item (coaching, studio, production, competition entry, accommodation, travel, etc.).
- For coaching/mentoring, the invoice must show the name of your coach/mentor (or the company name plus the named coach).
- For mileage claims, you must show the journey distance using a Google Maps route.
5. How to complete your Expenses Reimbursement Request?
Every claim must use our Expenses Reimbursement Request form.
On the form, you must:
- Confirm the period of the claim (the dates the costs relate to).
- Provide a performance update, including:
- What you have done in this period (training, coaching, competitions, performances).
- What you have achieved (results, rankings, shows, recordings, awards, etc.).
- Your goals for the next three months.
- A brief summary of your active participation in Travers activities (e.g. fundraising, events, promotion).
- List each expense with:
- Date
- Description
- Amount
- Matching receipt or invoice attached.
6. How to submit your claim?
- Complete the Expenses Reimbursement Request form in full.
- Attach:
- All supporting receipts/invoices (and mileage evidence where relevant).
- Any photos or information that support your performance update (optional but encouraged).
- Email everything to: [email protected]
7. How to claim outside your agreed scope or limits?
If you need to claim:
- For costs outside the agreed scope,
- For costs outside your funding dates, or
- For amounts above your grant limit,
8. Summary
- Use the Expenses Reimbursement Request form.
- Claim every two months, by the first Tuesday of the month.
- Only claim for items within the scope of your Letter of Offer.
- Always include receipts or invoices (and mileage evidence).
- Email your completed claim to [email protected].